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Archive for February, 2010
In January of 2009, I started telling people that content strategy would be the next big focus for organizations worldwide. I even went so far as to say, “Content strategy will soon be getting more attention than social media.”
Lots of folks smiled encouragingly, patted my shoulder, and told me to get back to my style guides. Some people just laughed at me. And that’s when I hit them over the head with my content inventory. Bam!
Well. Guess what.
Numbers don’t lie.
Here’s a look at Google search returns for “social media” over the past few years:
2005: 9,150,000
2006: 41,600,000
2007: 165,000,000
2008: 359,000,000
2009: 1,230,000,000
And now, here’s a look at Google search returns for “content strategy":
2006: 5,930,000
2007: 8,340,000
2008: 137,000,000
2009: 337,000,000
I’ll refrain from saying "I told you so." I’m classy like that.
Content strategy is more or less on the same trajectory as social media was three years ago. Why?
I think it’s because the reality of social media initiatives—that they’re internal commitments, not advertising campaigns—has derailed more than a few organizations from really implementing effective, measurable programs. Most companies can’t sustain social media engagement because they lack the internal editorial infrastructure to support it.
They don’t have a content strategy.
It’s not that this hasn’t been a problem for years. It’s simply that social media has made the problem more obvious (and more public) than ever before.
“Everything starts with a mission, and is fortified by the content we create.”
Social media rockstar Brian Solis recently published a landmark article that finally begins to identify social media for what it is: a component of content strategy.
One of the greatest challenges I encounter today is not the willingness of a brand to engage, but its ability to create. When blueprinting a social media strategy, enthusiasm and support typically derails when examining the resources and commitment required to produce regular content.
He goes on to say:
In the near future, brands and organizations will create new or augment existing roles for editors and publishers to create timely, relevant, and captivating content on all social media channels. This work is in addition to the other reactive and proactive social media campaigns that are already in progress.
Solis discusses the need for publishing calendars, editorial oversight, content performance analysis, and cross-discipline collaboration:
New media necessitates a collaboration between all teams involved in creating and distributing content, including advertising, interactive, communications, brand, and marketing — with an editorial role connecting the dots.
Is this sounding at all familiar?
This is enterprise content strategy in action. And it’s not just going to help us get social media right. It’s going to fix our content.
I’m not just talkin’ style guides, here.
Last year, I wrote a book called
Content Strategy for the Web. It offers a pretty straightforward approach to planning for content in your web initiatives. The good news: I’m starting to get daily emails from people telling me how radically it’s changing their project processes and outcomes (in a good way, thank you very much).
And so, obviously, I’m a big fan of content strategy at the web-project level. It brings happiness and joy to all who practice it. (It makes us so happy here at Brain Traffic, it’s all we do.)
But content strategy isn’t only about projects, and it’s certainly not just for websites.
That said, web projects are a terrific place to see content strategy in action. At the project level, we see almost immediately how content strategy’s tools and methods can literally transform how we consider and care for our content, how they can streamline processes and conserve resources. We can quickly measure our customers’ reactions to finally getting useful, usable, engaging, actionable content.
But once we’ve witnessed content strategy’s effectiveness at the project level, it’s time to take several steps back and examine our organizations. Because content strategy can’t be truly effective over the long term without an internal editorial infrastructure to support it. And that means widespread organizational change.
The proof is in the practice.
At its core, content strategy isn’t really about content inventories, or messaging, or publishing calendars, or governance policies. It’s a way of thinking that has direct impact on the way we do business. And the way we do business must include a clear focus on how we create, deliver, and govern our content. Because more than ever before in the history of commerce, content has become one of our most valuable business assets.
It’s here. It’s real. Content strategy is the next big thing. But, people, let’s not do what we’ve been doing for so many years with the trends the pundits sell us. Let’s not gloss over content strategy by focusing solely on what we should be doing; let’s also focus on the why and how. Let’s work together to dive into the mechanics of it, the driving philosophies, the real-world resource requirements. Let’s share success stories from brands both big and small. Let’s not confuse tactics for an achievable, measurable plan.
Let’s start considering content at the strategic level so we can start to deliver the right stuff: content that matters, both to our audiences and to our bottom line.
Posted in Content Strategy
For anyone who works with content, knowing how to format a web content document—or simply how to read it—is a crucial step in successful content creation.
Why? Because without a clearly structured web content document, you run the risk of confusing your content reviewers, designers, and developers. And that confusion can lead to mistakes and frustration—stuff that could end up manifesting itself on your website.
Remember, a web content document isn’t just used by web writers, even though they are often the people who create and manage it.
Content reviewers use it to make copy edits and review messaging/tone. Designers use it to get the right copy into their design mock-ups. Developers use it to determine which copy appears as links on the actual website, and when to display dynamic content—for example, content that goes live on a specific date.
Here are a few of the formatting essentials you’ll need to cover to make sure your web content document (commonly called a “copy deck”) works for everyone on your marketing and/or creative team(s):
Links and buttons
You can count on link and/or button copy to be in just about every web content document you work with. As you probably know, this is the content that takes the user to a new page, cross-references relevant information, or helps a user complete a task.
You’ll need to choose a style for representing links and buttons in your document. Our standard is to format this copy as blue, underlined text. This tends to be the industry standard, too.
Examples:
Read the Brain Traffic blog
Submit your request
If you do decide to format the links and buttons in your document in a different style, make sure it’s clear—and that everyone on your team knows what it is. Keep in mind that straying from the norm might confuse reviewers, designers, and developers used to working with the standard blue, underlined text style convention.
Regardless of the style you choose, follow the link and button text in your content document with its destination, which will likely be based on a site map or an external URL.
Examples:
Site map page ID:
Submit your request <link to 2.2>
External URL:
Read the Brain Traffic blog <link to http://blog.braintraffic.com/>
Descriptive content labels
If your copy isn’t properly labeled within your content document, designers and developers working with the document can have a difficult time figuring out which copy goes where.
So, make sure to identify all the content pieces on each page. For example, put the label "Heading" above your page headline, "Body copy" above the main content, and "Right column copy" above content that lives on this part of the web page. Or use whatever labeling convention your agency or organization may already have established.
Example:
The key is making sure the labels are clear and easy to understand for everyone referencing your document.
Dynamic content
Content that may change or is dependent on functionality conditions is often referred to as "dynamic" content. For instance, if you’re working on a project that includes content that launches on different dates or should only be displayed based on certain requirements (maybe after a user logs in, for example), your document will need to specifically state when to display that content.
I recommend writing a short note to the developer above the specific piece of dynamic content. Describe the rule for displaying it—for example, "only display this content for California residents."
I write these notes in gray text, so it’s easy for developers to skim and find them throughout the content document.
Example:
<Note to developers: Display this link on 1/1/2010>
See our 2010 plans<link to 3.4>
Meta data
Those of you well-versed in web content know what meta data is, but let’s do a quick review. It refers to specific information developers need to make your content searchable.
Meta data includes:
· Meta title (the title of the content page, which appears in your internet browser)
· Meta description (a keyword-loaded description of the content page)
· Meta keywords (words that refer to specific topics on the content page and make it easily findable)
A web writer or SEO expert is usually responsible for creating this information. Whether or not you create ityourself, you’ll need to include meta data in your content document. Which means you might also need to format this content, especially if you receive the meta data in a different type of document, like Microsoft Excel.
It’s a good idea to place the meta data in a separate section of your content document—say, at the top of each page—so it’s clearly distinguished from the actual web copy.
Example:
Remember, the web content document you create isn’t just black-and-white. Sometimes it’s blue. And underlined. With notes. Because that’s what works.
Posted in Content Strategy, Style Guides and Such, Uncategorized, Web Content, Web Writing
We web writers like talking about bulleted lists. And keeping things short. And cake.
But for whatever reason, we don’t talk much about source content. We should. Because no matter how short our paragraphs, or how bulleted our lists, or how cake-filled our mouths, if we don’t start with good source content, we’re screwed.
Back up. Why’s source content so important?
Source content is to web content as marble is to the Venus de Milo. Or, more deliciously, as batter is to cake (mmm, cake). It’s the material you shape into your final product. If you want to create worthwhile content, you need to start with worthwhile source content.
What is “worthwhile” source content, exactly?
Source content comes in many forms—from your client’s current web content to print brochures to testimonials. Worthwhile source content gives you accurate facts and ideas relevant to your client and their users. Now, that’s not to say it doesn’t also contain outdated facts and irrelevant ideas. It probably does. That’s why you’re there—to separate the wheat from the chaff.
For example, if your client’s current print brochure says they work with Adobe, Apple, and Hall and Oates, that’s a fact. Arguably, a notable and powerful one. If your client’s current print brochure says they “work with many premier clients” that’s not really a fact. And it’s not a very powerful statement. Wheat. Chaff. See the difference?
Now, I know what you’re thinking …
But what if your client’s source content is all chaff? In that case, you’re going to have to do some digging. In other words, you’re going to have to ask for more source content. Or …
Interview ‘em!
Okay, so. You asked the client for more source content. Turns out, they don’t have any. Now it’s time to dust off the ol’ notepad, hop in your Dodge Stratus, and conduct interviews!
That’s right. You’re gonna have to put on your reporter hat. Before you do, read up on how to do so effectively and efficiently:
1. Exhaust your resources.
The great thing about being a web writer these days? We have a handy tool called the Internet. Not like when our great-grandmothers were web writers. Back then, web writers didn’t HAVE the Internet.
Not funny? Let’s move on. My point is, the Internet obviously contains a lot of information. So, if you have holes in your source content, it can pay to do a quick Google search or two before approaching subject matter experts. If you get information from third-party sources, be sure to verify it with the client.
2. Prepare yourself.
Don’t go in to interview clients without a basic idea of what you’re looking for. If you’re working with a content strategy, refer to that.
If you’re not working with a content strategy, make a list of common questions users will likely ask when they come to a website that the source content didn’t answer. Such as, “How do I contact the company?” Or, “What, exactly, does this company do?” Write these questions down.
Then, when you interview stakeholders and subject matter experts, you can be very specific about what information you need from them. By being prepared, you save yourself and your client time. And you increase the likelihood you’ll get exactly the source content you need.
3. If you can’t say something nice, don’t say anything at all.
Source content is a sensitive area for a lot of clients. Because, at some point—maybe even now—it wasn’t just their source content. It was their content. Their home page. Their brochure. They approved it. Maybe (though they might not cop to it) they even wrote it.
So, instead of saying, “Holy corn fritters your content’s horrendous!” say, “I’m SO thrilled to work with you. We’re gonna make your website super awesome.” When you show clients you’re on their side, they’ll open up. They’ll trust you. Which means they’ll be in a better position to answer your questions. And they are more likely to clearly, fairly judge your work once you start writing.
4. Don’t be afraid to ask dumb questions.
My kindergarten teacher used to say, “There’s no such thing as a dumb question.” What a liar!
But as a web writer—and, OK, just as a regular human—I ask dumb questions all the time. Questions like, “So, what do your customers do with your toasters after they buy them?” Or, “What do you mean by ‘good,’ exactly?”
Dumb questions can get you really far for two big reasons. First, dumb questions loosen clients up. They’re so blown away by your sheer stupidity, they forget to be self-conscious. Instead of saying, “We’re an experienced team of technologists,” they say, “We fix computers. We’re computer fixers. You do know what a computer is, right?” They break things down in plain, direct, unmistakable terms—the same thing you’re trying to do for users.
Dumb questions also shake things up. They make people really think. By doing this, they open up all kinds of potential avenues. “Hey, do we need an FAQ section?” And, “Why exactly do we have fourteen paragraphs about our CEO on the About Us page?”
You ask dumb questions. They start asking dumb questions. The content gods smile.
And there you have it, chief. You’re now a source content rock star. Please, use your skills for good. And to score free cake for yourself and your loved ones (hint: me).
Posted in Content Strategy, Editorial Strategy, Uncategorized, Web Content, Web Writing
Every time I give a content strategy workshop, there are two things I hear from participants.
The first is this:
We’re still doing content wrong in our company, and I’m really embarrassed about it.
Even if these aren’t the exact words attendees use, it’s the message they’re sending loud and clear every time they raise their hand to ask a question. “Sorry my company is so behind the curve, but…” or “I realize everyone else knows what they’re doing, but…”
Let me tell you something: There are very, very few organizations that actually have their acts together when it comes to content. Furthermore, no one knows where to start fixing their content. Tools? People? Time? Nonexistent.
Yet.
You’re not late to the party. The conversation has only begun.
Here’s the second thing I hear:
This is hard.
Well, HELL YES, it’s hard. You’re not going to leave a workshop or a one-hour talk and go back to your company and suddenly find yourself with funding and staff and group hugs. (If that were the case, I would charge a lot more. Booyah.)
There’s a reason content strategy is The Next Big Thing, and it’s not because it’s easy or cheap. It’s because content is a huge, pain-in-the-ass, expensive, out-of-control problem. And, as with any big messy problem, getting to a solution is going to take time. Creating a smart plan for the creation, delivery, and governance of your web content means research and reflection. Trial and error. And selling your plan to The Powers that Be—winning attention, approval, and resources—is going to take even longer.
Be. Patient.
Ask smart questions. Be brave about sharing your insights. Don’t hesitate to point out what’s broken, or how your competition is doing it better. Use SEO results (or lack thereof) and content inventories and workflow analyses and anything else you can think of to frame your content problem.
Remember: While content strategy isn’t new, the conversation is. And it’s early. Don’t be in a huge rush, and don’t lose hope.
Patience. Persistence. A sense of humor. You’ll need them all if you want content strategy. Now, get to it.
Posted in Content Strategy, Web Content, Web Writing
As I sit here sniffling and coughing, I’m thinking, how can I get rid of this cold?
Let’s ask Google!
“How to Cure a Cold” is at eHow.com. The author, ranked as an “Authority,” advises me to inhale a lot of steam and avoid dairy products. Her credentials? “I have an English degree and love to write for fun, but I’ve never made a profit yet!”
“How to Cure a Common Cold Naturally” also appears on eHow.com. This piece advises me to wash my hands a lot: “Studies show by doing this step once you have a cold will shorten the cold’s duration.” Drink water, drink green tea, rest, exercise (?), cut out sugar, add garlic tablets … Huh. The author’s background? Apparently she’s a freelance writer and certified Pilates instructor.
Another “How to Cure the Common Cold,” anonymously written, counsels me to become an infectious-disease expert and secure a massive research grant. There’s a raging flame war in the comments section, but the article got 2 stars out of 5 in their ratings system … so somebody liked it.
“Cure for Common Colds” is brought to you by essortment.com. They list the symptoms of the common cold and observe that a cold lasts from 2-7 days “depending upon the virility of the strain.” (Oh my.) They admit, “there is no real fast cure for this condition,” recommend a bunch of OTC meds, and end with a butt-covering admonition to “contact your doctor.”
“How to Get Rid of a Cold Without Using Medications” on wikiHow.com says:
- Don’t take medications.
- “Keep your resting area clean and sanitary.”
- Suck on zinc lozenges.
- Take regular baths…
Right.
Seriously?
- ezinearticles.com recommends hypnosis
- associatedcontent.com says “cut all dairy out of your diet”
- bukisa.com (tagline: “Share your Knowledge, Earn Money”) says to put peroxide on a Q-tip and stick it up my nose
- answers.yahoo.com provides off-the-cuff remarks from random people with no credentials whatsoever
All is not lost
If I know where to look, there’s reputable, scientifically supported advice out there. Luckily, I’ve heard of the Mayo Clinic (where an actual doctor neatly debunks the anti-dairy angle). I know I can trust WebMD or the Merck Manual. Otherwise, I might be wondering how to tell the reliable information from the opinions of random passersby.
Turn on your BS detector
I’ve started ignoring all search results pointing to eHow.com and its ilk.
A simple guideline: If the whole idea behind the site is “We know all sorts of stuff about everything,” beware. (Except for Wikipedia, which has enough critical mass to make its own rules much the way Amazon does.)
The content farms have learned to game the system, and dubious content is clogging up the works. If you do internet research and don’t know any better, you can wind up relying on content that’s based on somebody’s vague recollections or urban legends. Come on, Google. Find a way to make expert-written content float to the top. Otherwise, using your search engine will be the equivalent of polling the checkout line at the supermarket.
Posted in Content Strategy, Uncategorized, Web Content, Web Writing
